VOLUNTEER OFFICE ADMINISTRATOR (PART-TIME)
Duration: Initial 3 month placement, with option to extend.
Hours: 2 days a week (16 hours), flexible working hours. Immediate start.
Application deadline: Monday the 30th of July.
Do you want to learn more about whales and dolphins whilst volunteering for a Brighton based charity working to protect cetaceans around the world?
We are looking for a responsible Administrator to perform a variety of administrative and accountancy tasks at our office on Brighton beachfront. Duties of the Administrator will include providing support to our employees, book keeping, assisting in daily office needs and managing our charity’s membership needs and general administrative activities.
The ideal candidate should have excellent oral and written communication skills, be proficient at book keeping, and be able to organize their work using tools, like MS Excel and other office programmes. Previous experience as a Secretary or Administrative Assistant and familiarity within the charitable sector will be viewed positively.
Ultimately, a successful Administrator should ensure the efficient and smooth day-to-day operation of our office.
- Answer and direct phone calls and emails from our partners
- Organize and schedule conference calls
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled financial reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Liaise with our small team of staff to help ensure efficient running of the charity
- Proven experience as an Administrator
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and computers
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Experience of book keeping
Please send CV to Lynne Burrell at firstname.lastname@example.org or call 01273 355011
ABOUT THE WCA: The World Cetacean Alliance is a registered charity in the UK and the world’s largest Partnership working to protect whales, dolphins and porpoises (cetaceans). Through cooperation, the Partners of the World Cetacean Alliance aim to conserve and protect cetaceans and their habitats in the world’s oceans, seas and rivers, to ensure their continued health and survival. We believe that local communities hold the key to protecting cetaceans and their habitats, supported by grass-roots organisations, knowledgeable individuals, and ecotourism experts (our Partners).
Responsible Whale Watching Project Assistant
The World Cetacean Alliance is a leading marine conservation Partnership with over 100 Partners in 40 countries.
Whale and dolphin watching tours in the wild provide platforms for research, conservation, and environmental education, but they can also lead to disturbance, habitat displacement and even physical injury to cetaceans when poorly managed. The WCA and its Partners work to enhance and encourage responsible whale watching at a global scale through a variety of mechanisms.
The person in this role will report directly to the Responsible Whale Watching Project Manager, receive in-situ training, and work closely with colleagues at WCA Headquarters. This is an exciting and dynamic role in a fast paced, ambitious team with the opportunity to gain experience in a variety of areas.
The role is available from 22 October to 14 December 2018, Monday to Fridays (some evening and weekend work may be required), and will take place at WCA Headquarters, Brighton, United Kingdom. The WCA is unable to cover personal expenses.
- Lead on the management and consolidation the WCA whale watching database.
- Use a variety of communication mechanisms to build relationships with prospective, new and current Partners.
- Manage the update and promotion of the WCA Responsible Whale Watching App.
- Work alongside WCA staff to encourage and support the collaboration between WCA and leading tour operators to promote responsible whale watching worldwide.
- Work alongside WCA staff to support current sustainable tourism projects, developing processes and assisting the production of project outcomes.
- Develop and produce material to showcase the work of the WCA and its Partners.
- Work alongside WCA staff to set strategy and guide the process.
1. Experience and knowledge of cetaceans and marine conservation issues.
- Strong communication skills and ability to work as part of a multidisciplinary team to advance the mission.
- Highly organized and detail-oriented with a strong ability toprioritize and deliver against responsibilities and duties.
- Ability to thrive in a multi-tasking, high energy environment.
- Ability to excite and engage stakeholders through meetings and personal outreach.
- Ability to be a self-starter and keep track of personal project work.
- Confident in the use of Excel to manage large datasets.
- Experience of using GIS software is desirable.
1. Degree or higher qualification in environmental / biological /
2. Strong interpersonal skills, with the ability to multitask.
3. A proven track record of communicating with different audiences.
What you will gain
- Experience working within a global non-profit organisation.
- Develop inter-stakeholder and interdisciplinary communication skills through a range of mediums.
- Connection and networking opportunities within the marine conservation and tourism industries.
- Experience of working on both global and regional marine tourism projects.
TO APPLY: Please send your C.V. and a cover letter to: